What to Check During a Move-in Inventory?

The move-in inventory (état des lieux d'entrée) is a crucial part of the rental process. In an ever-changing market, the need for clarity between the landlord and the tenant is more critical than ever. To protect everyone's interests, conducting a precise inventory must be a top priority for every lease. The primary evidence during move-out negotiations will be the comparison between the move-in and move-out inventories. This guide explains how to perform the inventory to secure your security deposit.

What is a move-in inventory?

It is a document that provides a precise view of the property's condition at a specific moment. According to the Alur law, this inventory must describe every room and its equipment. A complete inventory template includes:

• A detailed description of walls, floors, and ceilings.

• The functionality of equipment (appliances, water heater, outlets).

• Meter readings (water, electricity, gas). It is essential to sign the inventory in the presence of all parties (or their representatives) when the keys are handed over.

Why is the inventory so important?

Without a move-in inventory, it will be almost impossible for the owner to prove that the tenant caused damage. Conversely, for the tenant, it is the only guarantee to obtain the full return of their deposit at the end of the contract. In the event of a dispute, this digital or PDF document will serve as the legal basis. Be careful: if you do not note a problem upon arrival, the repairs could be billed to you upon departure.

Checklist: Key points to verify

To perform the inventory without forgetting anything, follow these tips:

• Electricity and Heating: Test every switch and check the hot water supply.

• Joinery: Open and close every window and door.

• Plumbing: Check for leaks under sinks and the water flow in the shower.

• Photos and Videos: Take time-stamped photos of the slightest marks on walls or wear on carpets. Use an object (like a ruler) to demonstrate the size of scratches.

Specific Case: Flatsharing

In a flatshare, the inventory must be initialed by each flatmate. If a new flatmate joins during the lease, an update or an addendum may be necessary. The law stipulates that all flatmates are jointly responsible for the general state of the property until the final return of the keys.

Disputes and Recourse: Registered Letters

If the landlord refuses to complete the document, the tenant can issue a formal notice via registered letter. In case of disagreement over the content during the appointment, a real estate agent or a Commissioner of Justice can intervene to arbitrate the signing.

Colonies: Expertise for Serene Renting

The checklist provided by Colonies aims to help owners, agencies, and tenants avoid disputes. In our management model, every step — from entry to the return of the security deposit — is handled with absolute rigor. Our teams support you throughout your contract to ensure that Alur law rules are respected. Ready for your move-in? Book an appointment on our site to discover our perfectly maintained properties.